Free band booster worksheets
Still rebuilding last year's band paperwork?
Trip quotes, fair-share explanations, uniform sheets, meal counts, contest schedules, and equipment plans tend to live in separate spreadsheets, emails, and binders. Work out the totals, then print the family, administrator, or next-chair copy you need. There's no account or template fee.
The long Saturday
Contest day follows an order, even when times change.
Share this general order. Keep exact times, bus lists, pickup changes, and student details in the school-approved channel.
- 01 CALL Arrive and check in
Uniform, water, and bus leads check the plan.
- 02 LOAD Truck and trailer
Pit and prop crews use the trailer list.
- 03 MOVE Travel and unload
Keep exact times and bus details in the approved private channel.
- 04 SHOW Warm up and perform
The director and event staff set the final schedule.
- 05 MEAL Feed everybody
Keep headcounts, coolers, serving help, and cleanup on one sheet.
- 06 HOME Awards, load out, pickup
Times move. Families should use the official pickup update.
By booster job
Trip, uniforms, meals, or equipment?
Trip estimate
A cost-per-student estimate and proposed deposit schedule for families and administrators.
Fair-share worksheet
A season budget families can read without turning it into a student ledger.
Uniform checkout
Tag numbers, cleaning, repairs, missing pieces, and what comes back on return day.
Contest schedule
The contest schedule, adult jobs, meal count, and trailer list for a long Saturday.
Meal count
Group headcounts, food quantities, shopping needs, cooler notes, and serving help.
Equipment list
Repair and replacement costs for the director and booster board to review.
Band season
What changes during band season?
Camp needs meal counts. Fitting day needs uniform checkout. Contest Saturday needs a schedule and trailer list. Keep exact times and private student details in your school-approved channel.
- 01 Late July Band camp weekSee these worksheets
Meal headcounts, water plans, volunteer shifts
- 02 August Fitting daySee these worksheets
Uniform checkout sheets, size lists, missing pieces
- 03 Fridays Game nightSee these worksheets
Snack table, cooler labels, helper lists
- 04 Saturdays Contest daySee these worksheets
Contest schedule, bus labels, pit crew, trailer list
- 05 All season Fair-share questionsSee these worksheets
Season budget, fundraising gap, parent explanations
- 06 Spring Trip approvalSee these worksheets
Cost per student, deposit schedule, admin packet
- 07 May Year-end returnSee these worksheets
Uniform return, equipment count, repair list
Helpful reading